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ASB Budgets

Each associated student body shall annually prepare and submit a financial budget to the Business Office for consolidation into a district ASB budget.  Each budget document shall include a list of all planned fund raising activities for the coming year. These budget documents as well as the consolidated ASB budget will be presented to the Board of Directors for approval and adoption.

Schools will be sent the budget form and schedule for completing the budgetary process as designated by the Business Office in the spring of each year.  This procedure and timing will provide for necessary student participation in the budgetary process as provided in WAC 392-138.

Each club or activity group in the school should complete a Budget Proposal Form and submit it to the building ASB bookkeeper.  The ASB bookkeeper summarizes all of the budget proposals into one ASB budget for the building.  The budget is then presented to the ASB student council for approval.  When it is approved, the ASB Building Budget Form should be signed by a student representative and the ASB primary advisor and submitted to the District Business Office. The District Business Office summarizes all schools into one budget which is presented to the Board of Directors for adoption.

• Budget Proposal Form

• ASB Building Budget Form

ASB BUILDING BUDGET FORM INSTRUCTIONS:

ESTIMATED BALANCE-Beginning of the fiscal year
For each activity classification determine the estimated beginning balance for the next fiscal year.  Begin with the current balance; add all anticipated receipts to the end of the current year; subtract all anticipated expenditures to the end of the current year.

ESTIMATED REVENUE
Determine gross receipts for all planned fund raisers.  Use the prior year as a guide.

ESTIMATED EXPENDITURES
Determine gross disbursements for the next fiscal year. Use the prior year as a guide.  Include a cushion of at least 25% for unexpected emergencies.

TRANSFERS
Project transfers.  Use prior year as a guide.  The total for this column must be 0.

ESTIMATED BALANCE-End of the fiscal year
For each activity classification and for the grand total the Estimated Balance at the end of the fiscal year is calculated as follows:

            Estimated Balance (Beginning of the fiscal year)

                    + Estimated Revenues
                    -  Estimated Expenditures
                    + or - Transfers
                    = Estimated Balance (End of the fiscal year).

FUND RAISING ACTIVITIES
List all fund raising activities for the next fiscal year.  This is required by WAC 392-138-030.

SIGNATURES
The budget form must be signed by a student representative.  If the officers for the next year have not yet been elected, have a current year officer sign.  The form must also be signed by the ASB primary advisor.

 

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