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ASB Purchasing
State bid law applies to all ASB purchases. All purchases $50,000 or more must be bid by the District Business Office. All purchases between $15,000 and $50,000 must be formally quoted by the District Business Office.
All capital outlay items purchased with ASB funds become the property of the district.
Almost all purchases, except those made from the imprest checking account, should be made with a purchase order. When a decision to purchase is made, the building or ASB secretary will determine whether the student activity group has money in its account for the purchase.
The secretary will determine whether the purchase needs district level approval and therefore must be processed by the District Business Office. Generally these purchases are in excess of $15,000 and are legally required to be formally quoted. All purchases in excess of $50,000 must be bid by the District Business Office. All purchases made with vandalism funds must be processed on a District purchase order and signed by the superintendent. Generally all equipment purchases should also be made with a District purchase order. Please see the Purchasing Section for further instructions.
When the purchase may be approved at the school level, use the school purchase order as illustrated on the following page. Each secondary school should have a supply of blank orders with the school name and address printed on them. Elementary schools will probably not need a supply of forms since most of these schools can buy what they need with imprest checks and district purchase orders.
All purchase orders, both district and school, must be signed by a student representative, an advisor and the ASB or building secretary.
School Purchase Order