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ASB Cash Receipts
All income must be receipted on pre-numbered receipts and deposited intact in the district bank account. "Intact" means that all cash received must be deposited. It may not be used to cash checks.
UNDER NO CIRCUMSTANCES MAY PAYMENTS BE MADE FROM CASH RECEIPTS.
All payments must be made by warrant or imprest fund check.
ASB or building secretaries prepare deposit reports as they make deposits of cash collected in their building. These deposit reports must be sent to the District Business Office the same day as the deposits are made. Monthly reports can only be prepared when the Business Office has all of the deposit reports from all of the schools. Secretaries should deposit daily to reduce the amounts subject to the possibility of theft or loss and to increase the amounts available for investment.
All high school and middle school ASB secretaries should submit a point of sale report to the District business office.
DEPOSIT REPORT FORM INSTRUCTIONS:
Associated Student Body Fund
For each activity classification, record the total amount of revenue to be credited to each classification on the appropriate line. Total the amount of the deposit to be credited to the ASB Fund.General Fund
For each account listed, record the amount of the revenue to be credited to each account on the appropriate line. For revenue types not listed, record the type and amount of each different type of revenue separately. Total the amount of the deposit to be credited to the General Fund.Total Deposit
Record the total of the ASB deposit and the General Fund Deposit.Deposit Receipt
Attach the deposit receipt received from the bank at the designated spot on the form. The amount on the receipt must match the total deposit shown on the form.