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Personal Services Contract Guidelines
Personal Services Contracts instead of Purchase Orders will be issued to individuals acting as independent contractors for workshop presentations, consultations, and programming. An independent contractor has a business license. The contractor is not subject to any employee taxes or eligible for any employee benefits from the District as a result of the contract.
PERSONAL SERVICES CONTRACT FORM
PERSONAL SERVICES CONTRACT INSTRUCTIONS
1. Contract No. – Obtain a number from the Business Office before contract is issued. The budget administrator must provide the Business Office with a valid general fund account with available funds before the number will be issued. The administrator must also provide the Business Office with the name of the contractor for the Business Office Personal Services Log.
2. Name - Record the name of the individual performing services as an independent contractor.
3. Beginning Date - Record date contract is to begin.
4. Ending Date - Record last day of contract.
5. Amount of Compensation - Record amount to be paid contractor for services. Use a separate line for each account code required.
6. Account Code - Record account code for compensation charge.
7. Total - Record total of column.
8. Services to be Provided - Complete with a description of the services and materials to be provided.
9. Name of Contact - Record name of Auburn School District employee coordinating the contract.
10. Phone - Record Auburn School District contact person's phone number.
11. Approval - Complete with signatures of budget administrator, appropriate supervisors, associate superintendent.
12. Contractor - Contractor types name here.
13. Social Security Number - Record social security number of contractor.
14. Signature - Signature of contractor.
15. Date - Date of signature.
PERSONAL SERVICES CONTRACT INVOICE FORM
PERSONAL SERVICES CONTRACT INVOICE INSTRUCTIONS
1. Attention: Include the name of the District contact person. When the contractor completes his services, he must submit this invoice for payment to the District contact person who will approve the invoice for payment and forward it to the Business Office.
2. Date - Complete with date invoice prepared.
3. Contract No. - Complete with number assigned to the contract. This number must match the number on the original contract.
4. Date of Service - Record date of service.
5. Amount - Complete with amount requested for this portion of the service. Invoices may be submitted for partial payments as portions of the contract are completed. The total amount of all invoices may not exceed the contract amount.
6. Account Code - Include code listed on contract.
7. Days Worked - Complete if more than one day worked.
8. Final Payment - Check appropriate box.
9. Approval Signature - Must be signed by District budget administrator.