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Overpayments

Last updated 02/05/2026

An overpayment occurs when an employee receives compensation in excess of what was owed for a given pay period. Overpayments are considered a legal debt to the Auburn School District, and as a public school district, The District is required  to pursue full recovery of the overpaid amount, regardless of the dollar value or the circumstances that caused the overpayment.

Washington State Constitution, Article VIII, Section 5 states: “The credit of the state shall not, in any manner, be given or loaned to, or in aid of, any individual, association, company or corporation.” There is no time limit on the collection of debt to the state.

Employee Responsibilities 

  • Submit time off and pay requests in a timely manner to prevent future overpayments
  • Review your monthly paychecks and timesheets for accuracy
  • Respond to overpayment notifications in the allotted time
  • Repay any overpayments according to your agreed upon payment plan

Payroll Responsibilities

  • Process all overpayments that are identified, which includes:
  1. Ensuring the repayment is applied accurately to ensure taxes and deductions are reflected correctly with the corrections.
  2. Preparing a net calculation as needed
  3. Providing the employee with a payment plan
  4. Responding to questions that may arise from the employee