• Facility Use Instructions

     

    Please read facility applications carefully prior to submission as new rental rates and policies apply this school year!  Prices have increased for most facilities. Partial pre-payment requests have been adopted, and minimal additional fees apply as advised.  Your submission of a completed form implies that you agree to these changes. Thank you!

     

    Facility Use:

    Our goal is to make your use of Auburn School District Facilities as positive and seamless as possible.Your assistance in caring for our schools is greatly appreciated! Thank you for your cooperation!

    To begin the process of applying to use an Auburn School District facility, first contact the school you are interested in using. Once your application has been processed by the school, the District will send you a confirmation email with an estimate of charges, as applicable. Priority is always placed on school-related activities.

     
    Please complete one of the following packets based on your facility use needs: 
     
    Building Facility Use- All elementary uses, as well as middle school and high school uses in the classrooms and commons area.
     

    BUILDING FACILITY RESERVATION AND USE PROTOCOLS

    The ASD Athletic Office does not schedule individual school facilities in the ASD for community users.  Each school building schedules their own facilities. A Minimum of 30 days’ notice is required prior to requested event date.
     

    1.     Each user sends the use permit request to the respective building Principal or Office Manager for calendar check, assigning, and signature of approval. Building Principals have the first right of approval or denial since they know what the calendar of projected use is in their own buildings, i.e., student plans, PTA use, Faculty functions, ASB Fundraiser use, Booster Clubs, etc.  Rental rates are applied at the building and or ASD Athletic Office. 

    2.     APPROVED use permits are delivered by the building to the ASD Athletic Office for review against any district wide use ...if no conflicts ... ASD AD signs it.

    3.     Once Facility Use is approved by the ASD Athletic Office, approval confirmation is sent electronically with applied fees, specific requests, dates and times for the rental.

    4.     Each and EVERY use permit request must be accompanied by a signed facility use rules form, a certificate of liability insurance form, and a concussion & cardiac arrest compliance form when presented to the building principal for approval.

    5.     Deposit for 50% OF TOTAL FACILITY RENTAL is required and must be paid 30 days in advance of rental.  A confirming e-mail will be sent once deposit is received. 

    6.     NOTICE OF CANCELLATION – must be received 14 days in advance or a 20% cancellation fee will be charged.

     
    REQUIRED MATERIALS - all Documents must be signed and submitted to building 30 days prior to use:
     
     
    Athletic Facility Use- All middle school and high school athletic uses in the gym, stadium, track, tennis courts, pool, etc.

    SECONDARY ATHLETIC & ACTIVITIES FACILITY RESERVATION AND USE PROTOCOLS

    The ASD Athletic Office does not schedule individual school fields in the ASD for community users.  Each school building schedules their own facilities. A minimum of 30 days’ notice is required prior to requested event date.

    1.     Each user sends the use permit request to the respective building Principal or Office Manager for calendar check, assigning, and signature of approval. Building Principals have the first right of approval or denial since they know what the calendar of projected use is in their own buildings, i.e., student plans, PTA use, Faculty functions, Fundraiser use, Booster Clubs, etc.  Rental rates are applied at the building and or ASD Athletic Office.

    2.     APPROVED use permits are delivered by the building to the ASD Athletic Office for review against any district wide use ...if no conflicts ... ASD AD signs it.

    3.     Once Facility Use is approved by the ASD Athletic Office, approval confirmation is sent electronically with applied fees, specific requests, dates and times for the rental.

    4.     Each and EVERY use permit request must be accompanied by a signed facility use rules form, a certificate of liability insurance form, a concussion & cardiac arrest compliance form, and synthetic turf agreement form when presented to the building principal for approval.

    5.     Deposit for 50% OF TOTAL FACILITY RENTAL is required and must be paid 30 days in advance of rental.  A confirming e-mail will be sent once deposit is received. 

    6.     NOTICE OF CANCELLATION – must be received 14 days in advance or a 20% cancellation fee will be charged.

     
    REQUIRED MATERIALS - all Documents must be signed and submitted to building 30 days prior to use:
     
    • This is a list of the schools in our district. Please contact the building first for approval. 

     

    For any additional questions please contact the District Athletic/Activities Office: 253-931-4999.