Student Data Security

  • The privacy and confidentiality of student data is an important consideration for all Auburn School District staff. School and district staff need to collect data about students, including their test scores, grades, credits earned, and other related information, such as demographics, enrollment, discipline, and program status. These practices allow staff to foster students’ academic achievement by identifying students’ talents and special requirements, monitoring their academic progress, and developing successful teaching and learning strategies.

    Subsequently, schools and/or the district may have legitimate educational reasons to authorize third-parties to access these student data for purposes such as communicating with parents, improving the effectiveness of education programs, or to identify gaps in student services.

    Parents expect their children’s well-being to come first when children attend school. This includes the expectation of respect for students’ privacy and adequate protection of the confidentiality of children’s personal information. Federal and State regulations further govern the ways in which student data may be shared.

    Auburn School District reviews the Terms of Service for electronic resources which rely on the use of the students' directory information according to the district's security and privacy standards. Results of these evaluations are provided to guide instructional staff. Data security training materials are available for all district staff. Information is public for parents and families, too. These resources are at the following webpages:

    A written Data Sharing Agreement (DSA) is required of any organization contracting with Auburn SD to provide a service which will require the exchange of student data or an organization conducting studies, audit or evaluations under the FERPA exception. See ASD Data Sharing Agreement Requirements. An ASD template data sharing agreement may be requested from the Executive Directory of the Department of Technology.


    Note: Terms of Service/Data Sharing Agreements must be approved by the Executive Director of Technology prior to the final approval of any related contract.


    Adapted from the Privacy Technical Assistance Center

    U.S. Department of Education